Summary: We frequently receive questions from users like “How to save Gmail emails as PDF?” Saving a single Gmail email in a PDF file is a straightforward process. However, users can face challenges converting multiple Gmail emails into a PDF format. PDF files are the most opted solution for backing up crucial data. Here, we will discuss the various reasons and methods to convert Gmail email to PDF. First, look at some common advantages of the PDF file format.

Why Do Users Want to Save Gmail Emails as PDFs?

The need to save Gmail emails in PDF format differs according to the user's need. Here are some common reasons users choose PDF files to backup their Gmail data.

  • PDF is easily accessible across all platforms.
  • It also maintains the original formatting of the email.
  • PDF files can be encrypted to avoid any unauthorized access.
  • It is the simplest and easiest way of viewing our document.
  • It is a stable file format and is less prone to corruption.

Hence, PDF files offer users a secure and more flexible way to manage their backup data. Now, we will discuss the different solutions to export Gmail emails as PDFs.

How to Download All Gmail Emails to PDF?

There are two ways through which we can save Gmail emails as PDFs.

  1. Manual Method
  2. Professional Method

Native Solution to Save Gmail Emails as PDF

Follow the below-mentioned steps carefully to convert Gmail to PDF easily.

  • Launch Gmail and Sign in to your account using your credentials.
  • Select the Mail that you want to convert to PDF.
  • Click on the three-dot icon displayed on the right top.
  • Then select the option Print from the given dropdown menu.
  • In the destination section, select Save As PDF and then hit the Save button.
  • Browse your destination on your system to export Gmail Email as PDF.

Thus, users can convert Gmail email to PDF using this manual method. However, this method is only beneficial for a selected number of emails. Users may face challenges dealing with multiple and large Gmail emails.

Drawbacks of the Manual Solution

Here are the drawbacks users face while saving Gmail emails to PDF files using the manual method.

  • Manually saving multiple emails can be a time-consuming task.
  • There is a risk of human errors.
  • Data alteration can take place.
  • Using this method, users cannot opt to save attachments separately.

Therefore, if you want to batch-convert Gmail emails to PDF, we suggest using the Professional Gmail email backup tool. 

Expert Solution to Save Gmail Emails as PDF

The third-party Gmail Backup Tool is a safe and reliable solution to backup multiple Gmail emails in PDF format. This tool provides a secure conversion of emails and maintains folder originality during the complete conversion process. Its enhanced features enable users to get desired results without data loss. Moreover, it can also export Gmail emails to PST, EML, MBOX, PDF, MSG, etc. Users can also migrate Gmail to Google Workspace, Yahoo, Thunderbird, Hotmail, Office 365, and more with the help of this tool.

Procedure to Convert Gmail to PDF 

  • Launch the Gmail Backup Tool on your device.
  • Sign in using the Gmail ID and Password.
  • Select the Email folder that you want to change. 
  • Select PDF as a saving option from the Save As option.
  • Lastly, press the Convert button to Save Gmail emails as PDF. 

Conclusion

In this article, we have discussed two different methods to save Gmail emails as PDFs. The manual method is an ideal solution to save only a limited number of emails. However, for efficiently handling large or multiple Gmail emails, it is advisable to choose a professional solution.